An analysis of accounts payable shared services case study

Improving Purchase Order Process By 2 comments The accounts payable shared services center SSC of a large Ohio-based healthcare system completed a Six Sigma operational enhancement and reporting project.

An analysis of accounts payable shared services case study

Those three paragraphs have been removed from this version. Benchmarking surveys help CFOs to understand how their various finance processes compare to other organizations in terms of cost-efficiency, labor productivity, activity speed, and error rates.

Such investments can significantly lower the cost of processing invoices for payment to suppliers.

An analysis of accounts payable shared services case study

There were organizations involved in the survey. The calculation for this metric isolates the annual AP process cost divided by the total number of invoices processed annually.

The process cost includes personnel compensation and benefitssystems, overhead, outsourcing to either a company-owned shared services center or to a third-partyand miscellaneous.


The laggards spend two and one-half times more than the top performers spend per invoice. What drives up the cost? The need for manual intervention is the main culprit. And what necessitates manual intervention?

Data errors in purchase orders POsshipping or receiving documents, and invoices that require humans to step in. In all, EIPP technology streamlines communication and data processing and reduces the need for manual intervention.

By automating payment timing, they also help organizations capture more pre-negotiated early payment discounts. Added up over the course of a year, the savings can be dramatic. Obviously, not every company has the leverage to dictate to their suppliers that they must send digitized —or digitizable—invoice data.

But many companies committed to running as lean as possible, in every aspect of their business, are realizing that investment in automation will, all things being equal, quickly pay for itself. This AP process metric suggests that AP managers ought to consider ways in which they can turn paper-based invoices sent by suppliers into digitized files that their financial systems can read, process, and schedule for payment — all without manual intervention.

Options for change range from very basic on-premises scanning to advanced, cloud-based electronic data capture operated by a third-party service provider.

Whatever the solution looks like, the simple truth for most CFOs is that the cost of dealing with paper invoices is a burden that no longer can be justified.

Drowning in Paper Finance leaders have been looking at AP automation for some time. Turning paper-based invoices into machine-readable data streams is a common application. What do we mean by top versus bottom performers? In summary, as any business major will attest, achieving high levels of labor productivity compared to sector peers is a tried-and-true way to control the operating costs.

As mentioned earlier, there are many ways to automate, some requiring more effort and expense than others. Moreover, adopting a shared services model and deploying AP automation in that environment is a reliable strategy for wrangling AP costs.

Mary Driscoll is senior research fellow for financial management at APQC, a nonprofit business benchmarking and research firm based in Houston.At the heart of break-even point or break-even analysis is the relationship between expenses and revenues.

The following tables show transaction volume analysis of the three tables in the case study that have high write access levels: ORDER_HEADER, ORDER_ITEMS, and ACCOUNTS_PAYABLE. ORDER_HEADER Table Table A-7 shows rough estimates for values in the ORDER_HEADER table in the case study. Accounts payable ageing/Accounts receivable ageing analysis for an end client What is the problem we are trying to solve? · Identify the end clients having delinquent payment history using perpetual valuations(not simply periodic valuations). The State of ePayables The Convergence of Cash, Suppliers, and Intelligence Underwritten by: 2 case studies, and breakout sessions, the unparalleled speaker panel will business convergence is found in accounts payable (“AP”), a function that has quietly become more central to.

It is critical to know how expenses will change as sales increase or decrease. It is critical to know how expenses will change as sales increase or decrease. Director Workflow: Accounts Payable Accounts payable processing often entails a cumbersome series of tasks that depend on many pieces of paper.

Director Workflow ®: Accounts Payable is a customizable template that streamlines this critical business function. Jul 12,  · The most commonly outsourced services within accounting are payroll accounting, accounts payable, and accounts receivable.

The Ovum study found companies are "moving up the value chain" in the. The note provides documentation of a process simulation model that was prepared to simulate the invoicing work of 16 accounts payable analysts described in the case "Accounts Payable at Rockwell Collins" written by Professor Philip C.

Jones, Tippie College of Business, University of Iowa. Why consider shared services? Shared Services HandbookHit the road 3 Analysis The story so far Let’s consider how Hi-Tech Plc* is doing: Hi-Tech Plc* “Richard’s high expectations still surprise me, even after so many years,” thought Paul after Richard, the chief finance officer (CFO) of Hi-Tech plc, left the room.

Accounts Payable | Days Payable Outstanding – Accounts Payable is money that needs to be paid to the Suppliers of raw materials, services to the company. This is one of the most simple and easily understood term under current liabilities section.

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